Hotel One Pvt Ltd Jobs Executive Coordinator
Hotel One Pvt Ltd Jobs Executive Coordinator:
Hotel One, the leading and fastest growing limited services hospitality chain is looking to hire Executive Coordinator at Hotel One Corporate office – Lahore.
Job Purpose
The incumbent holding this position would be responsible to:
Assist the VPO in day-to-day work including communication with clients and suppliers, maintaining rates and contracts, keeping data and records. Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine email and letters.
Duties & Responsibilities
· To abide by the mission statement of the hotel, the department and the respective section.
· Handling all secretarial work for the office of VPO and promptly replying to all correspondence without constant supervision.
· Coordination with all HODs for various meetings and follow-ups with departments on daily complaints, night reports, requisitions, cheques, monthly report, responsible for taking minutes of the meeting and distribution.
· Responsible to collate information and provide to the VPO as and when requested.
· Handle and distribute incoming and outgoing mail, incoming/outgoing parcels and other material.
· Create and maintain computer and paper-based filing and organization systems for records, reports, documents, etc.
· Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases, files, reservations, and answer inquiries from guests. Liaison with internal and external legal contacts.
· Document and communicate all guest requests/complaints to appropriate personnel.
· Monitor all social channel like Trip advisor, face book, twitter, Instagram etc. and reply to the guests on behalf of the VPO after taking necessary approvals on case to case.
· Organize and coordinate meetings, conferences and take, type and distribute minutes of meetings to all attended parties.
· Maintain schedules and calendars of the VPO and arrange and confirm appointments after consulting with the VPO and availability.
Eligibility Criteria
· Minimum Bachelors (14 years) or equivalent qualification
· Diploma in Tourism or Hospitality Management
· Minimum 6 – 9 years of proven experience in a similar role
· Excellent verbal and written communication skills
Please send your resume by at [email protected] by 30th April 2023.
